Your Trucks Work Hard. Track Everything.
Fuel logs, maintenance schedules, inspection records, assignment history. Every vehicle in your fleet — documented, alerted, and ready when you need it.
“DOT-ready records without the filing cabinet.”
Every truck. A complete record.
Year, make, model, VIN, license plate, insurance policy, and current status — all in one profile. When a truck goes into service, it's flagged out of scheduling automatically so you're never dispatching a truck that can't roll.
- Full vehicle details: VIN, license, insurance info
- Active / in-service / retired status flags
- Out-of-service blocks automatic job assignment
- Current assigned job visible from the vehicle profile
- Linked to driver/crew assignment history
Vehicles tracked
8
7 active · 1 in service
Miles logged this month
3,840
Across all active vehicles
Maintenance alerts
2
Oil change due on Truck 3 & 5
Fuel Logging
Log fill-ups with gallons, cost, and odometer reading. Monthly fuel cost per vehicle calculated automatically — know which trucks are costing you the most.
Maintenance Alerts
Set interval alerts by miles or time — oil changes, tire rotations, belt inspections. Get notified before the interval hits, not after something breaks.
Service Records
Log every service event — date, mileage, what was done, cost. Full service history for every vehicle in the fleet, searchable and exportable.
Catch it before it becomes a breakdown.
A truck breaking down on a job day isn't just an inconvenience — it's a canceled job, a crew standing around, and a client calling for an explanation.
ServiceVault Pro tracks every maintenance interval and fires alerts before the threshold hits — so you schedule the oil change on a slow Tuesday instead of dealing with it on your busiest Friday of the season.
The paper trail, without the paper.
Pre-trip and post-trip inspection checklists completed from the mobile app. Results logged against the vehicle record automatically — no transcribing from paper forms.
- Pre/post-trip inspection checklists via mobile
- Defects flagged for follow-up before next dispatch
- Full assignment history — who drove it, when, which job
- Export inspection logs for DOT compliance review
What a complete fleet record looks like.
- 1Vehicle profile with full specs and docs
- 2Fuel fill-ups with cost and odometer
- 3Maintenance schedule with alert thresholds
- 4Service history, every event logged
- 5Daily inspection results, mobile-completed
- 6Assignment history by job and driver